Compliance & Trust
Lot compliance, document security, and ownership — before you subscribe.
Portal tools help organize crop records. They do not replace FSA filings, crop insurance agents, lab testing, or agency paperwork.
Published site and workspace plans. Desk AI credits are included. We do not sell an xAI key or SuperGrok seat.
Disabled veteran–owned. Founded by U.S. Navy veteran Randall H. Buchholz. Gold leaf on account after self-identify at registration.
Documents can hold VA letters and grant packets (legal hold). Veterans Corner
Structured tools to help growers organize FSA acreage, planting and harvest logs, field notes, and county-office export bundles. Crop records first — not hemp-program paperwork.
- FSA/USDA lot forms (FSA-217, 578, 658, 699A, and more) with lot linking
- Planting and harvest logs, daily ledger, and Documents storage
- Profile pre-fill and ZIP exports with SHA256 integrity checks
- Optional licensed-hemp worksheets only when you add them
- Three-year record retention support and audit exports
Federal hemp program guide · Tools assist records only — you file with agencies and labs.
Tri-County Hemp Resources LLC maintains an active SAM.gov entity record for federal grant and contracting lookups.
- UEI
- PZQWD3DMBWC4
- Registration
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- SAM registered
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Built for regulated documents — licenses, COAs, FSA forms, and disposal records stay scanned, versioned, and traceable.
- ClamAV virus and malware scanning on every upload
- Immutable operations ledger and purchase-time compliance snapshots
- HTTPS with HSTS; content security policy on public pages
- Document versioning, legal hold, and quota enforcement
- Stripe for PCI-DSS payment processing
Forms use associated labels and stable field names. Auth flows include appropriate autocomplete attributes. The site uses a high-contrast dark theme with responsive layouts and keyboard-friendly navigation.
We continue improving WCAG 2.1 / 2.2 conformance across marketing and dashboard screens.
Progressive Web App support — add the portal to your home screen for faster access to lot forms, documents, and shop subscriptions from phone or desktop.
18+ to register; 21+ for hemp-derived purchases and hemp compliance plans. Government ID upload (AGE_ID_VERIFICATION) before restricted checkout. See Terms.
Document storage for compliance work
Per-account library for licenses, COAs, grants, and exports — not a shared public drive.
Why Portal Documents Is a Game-Changer
Your Dedicated Compliance Vault
A private, per-account document library that keeps all your critical records organized and audit-ready — never a shared drive, and never connected to USDA or other agency APIs.
Instant Grant & Compliance Readiness
Your business profile (name, EIN, UEI, address, county) automatically pre-fills worksheets and creates organized grant folders. One-click ZIP exports for REAP, VAPG, FSA loans, and veteran programs — with smart checklists that update as you upload companion documents.
Smart Organization Built for Hemp Producers
- Categorized folders: Receipts, Grants, Licenses, Testing, Waste, Reports, FSA forms (578, 658, 217, CoC, etc.)
- Direct lot linking — tie FSA/USDA forms to specific production lots
- Veteran service record section with verified categories
- Shared seamlessly across Compliance and Business Grants workspaces
Built-In Protections You Can Trust
- Automatic ClamAV virus scanning on every upload
- Legal hold toggle per file (prevents deletion of critical audit/grant files)
- Version history with restore & diff tools
- Automatic archiving of shop receipts, grant ZIPs, compliance exports, and field-captured documents
Practical Limits with Room to Grow
- Starts at 100 MB (plenty for most compliance packets)
- Clear 90% usage alerts + easy upgrades (500 MB, 1 GB, 5 GB+)
- 25 MB max per file, supports PDFs, images, spreadsheets, and CSVs
Inspection & Audit Ready
Create tamper-evident compliance ZIPs and pin files with legal hold so auditors see exactly what you want them to see — clean, organized, and professional.
Separate Product: HempDaddy Commercial Archive
Book a Sprout for spots, streams, and campaigns. HempDaddy keeps the character, the clearance, and the rights stamp. Your season of work uses that package. Credits and files grow with the bookings you place.
For your creative branding work — a dedicated high-capacity storage area for AI character IP (master files, persona bibles, clearance documents). Term-based seats with generous included storage (5–50 GB) and optional legal-hold add-ons. Billed separately to keep your compliance vault focused and secure.
What you keep here
- Chain-of-custody logs, lab results, and waste manifests
- Grant packets with the files each application asks for
- License and veteran-owned business records you choose to store
- A packet you can open when an inspector or reviewer asks
- HempDaddy masters and clearance files in their own archive
Secure • Organized • Compliance-First
Your records stay private, under your control, and ready when regulators, grant reviewers, or buyers come calling.
Related pages
Portal tools support recordkeeping and organization — they do not guarantee regulatory approval, grant awards, or lab compliance. Always verify requirements with USDA, FSA, your state program, and authorized agents.